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Vendor Registration

The United Nations Procurement Division (UNPD) is pleased to announce that registering with UNPD is now a “One-Step” fully “On-Line” process. In its continued partnership with the United Nations Global Marketplace (UNGM), UNPD and UNGM have worked together to provide vendors with a powerful yet easy-to-use tool to prepare and submit an on-line application for registration with UNPD. In addition, the registration criteria has been revised and now allows vendors to select the level of business activity they wish to participate in that best matches their capacities, business scope and commercial strategy.

Why Register?

After making yourself familiar with the UN business opportunities at the United Nations Expression of Interest website, registering with UNPD is the first step to be considered for participating in tendering exercises in an easy and systematic way. Since the UN Secretariat is currently implementing a new ERP system, registering with UNPD through UNGM will provide access to all UN Secretariat entities, including Field Missions, Offices away from Headquarters, Economic Commissions and Tribunals.

For Basic Level

Estimated Contract Award less than US$150,000

On-line Screen Information that will be requested:

Company Name, Company’s most senior official, Company type, License number, Country/Area, Telephone number, Number of employees
Company address
Registration type
Contacts: including name, title, telephone, e-mail, etc.
Commodity Codes (UNSPSC)
Declaration of eligibilitySed do eiusmod tempor inci.

For Level 1

Estimated Contract Award US$ 150,000 and up to US$ 500,000

Documents required in Adobe Acrobat PDF Format:

Current certificate of incorporation or equivalent document verifying legal status/capacity*.

On-line Screen Information that will be requested:

Same as for Basic plus:
At least three references
Company information such as company ownership
*Note: The vendor must be in business for a minimum of three years.

For Level 2

Estimated Contract Award over US $500,000

Documents required in Adobe Acrobat PDF Format:

Same as Level 1 plus:
At least three reference letters
Financial documents including Income Statement and Balance Sheet (audited financial statements or equivalent) for the last three years to be submitted with Auditors report or External Accountant Report.

Basics for Applying On-Line in UNGM

As part of the registration process, vendors are required to declare that they meet the pre-requisites for eligibility.

UN Supplier Code of Conduct:

Vendors are also required to comply with the UN Supplier Code of Conduct.

Evaluation of Applications:

Each application will be evaluated by UNPD on the basis of compliance with the eligibility, completeness and quality of information provided, relevance of the goods or services, references, experience, evidence of ability to perform, and the overall financial soundness of the vendor. Successful vendors will be notified of the completion of their registration by e-mail addressed from the UNGM Registry.

Meeting the Registration Criteria:

It is highly recommended that your company prepare in advance to meet the registration criteria for applying on-line in order to efficiently process your application. Depending on the Level of Registration being applied for, the documents listed below under Basic, Level 1 and Level 2 should be ready for uploading in Adobe Acrobat .pdf file format. Other basic information such as names, owners, principals, address, contact information, telephone, e-mail, etc. will be requested through the on-screen application form.

Specific Registration requirements for provision of Air Charter Services

All vendors are encouraged to start the registration process at level 1. Only vendors interested in contracts up to $40,000 should register at Basic level. After completion of registration at level 1, vendors can upgrade to level 2 registration at any time.

Registration Assistance & Support:

An interactive UNGM guide to supplier registration.